Data protection in FINEEC’s thematic evaluations of higher education institutions

For information to persons whose data are processed in higher education institutions’ thematic evaluations.

Controller’s contact details

Finnish Education Evaluation Centre

P.O. Box 380 (Hakaniemenranta 6)


+358 29 533 5500


Data protection officer’s contact details

Jyrki Tuohela


Why are your personal data processed in thematic evaluations?

The Finnish Education Evaluation Centre FINEEC conducts thematic evaluations of higher education institutions (HEIs) as part of its statutory duties. The thematic evaluations are usually based on survey data, higher education institutions’ self-evaluations or site-visits to higher education institutions. To be able to make reliable conclusions based on interviews conducted during a site-visit, the team needs sufficient background information on the participants. The HEI may also find it necessary to include personal data in the self-evaluation material and other documents.


  • the purpose of processing the personal data is to enable the team to conduct a reliable thematic review
  • processing the personal data is necessary in order for FINEEC to fulfil its statutory duties.

Where do we find your personal data and which data do we use?

In case of survey data, FINEEC obtains your personal data as you respond to the survey. Typically, a web-based survey tool is used to collect such data.

Before an evaluation visit, FINEEC obtains the personal data needed for the evaluation from the contact person of the institution the review concerns. The contact person must tell you which data they disclose to FINEEC. Data related to the HEI’s staff and stakeholders typically include their names, job titles and organisations. Data concerning students typically includes the student’s name and degree programme and the year in which they began their studies.

Who receives your personal data?

FINEEC personnel conducting a thematic review include project managers or other FINEEC personnel members. In addition, an evaluation team appointed by FINEEC, which consists third-party experts, may participate in the review.

For how long will your personal data be stored?

The personal data will be available to project managers or the evaluation team until the thematic evaluation has been completed. Once the review has been completed, the evaluation data will be disclosed to researchers in an anonymised form.

At the conclusion of the thematic evaluation the evaluation documents, including personal data, will be permanently archived.

What rights do you have regarding your personal data?

You have the right to request FINEEC for access to the personal data concerning you, and the right to demand that the data is rectified if there is an error. You also have the right to make a complaint regarding the processing of personal data to the Data Protection Ombudsman if you think that your personal data have been processed in breach of the EU’s General Data Protection Regulation.